Healthcare News

3 Quick Ways to Maximize Your COVID-19 Vaccination Workflow

By March 8, 2021 No Comments
covid-19 vaccination


With new COVID-19 vaccines becoming increasingly available, you might be considering vaccine distribution at your practice.  Administering these vaccines to the public as swiftly as possible is crucial to ending the pandemic, but how do we accomplish that?  The good news is this:
 through the help of technology, it’s easier than ever to allow patients to register for vaccinations.

If your facility is ramping up to begin administering vaccines, there are some simple solutions that will improve your workflow, regardless of whether you’re a large FQHC or a small family medicine practice.  Here are a few essential tech options to consider if you’re looking for efficient vaccine distribution.

QR Code Registration

Nowadays, most people have smartphones and are at least somewhat familiar with QR code technology.  If your practice is looking for the fastest way to have your patients register for their COVID-19 vaccine, you might want to consider creating a QR code specifically for this purpose.  Whether your patient is pulling into a drive-up facility or scanning the code from a flyer you provide, it’s a fast, contactless way to enhance your vaccination rollout.  As an added bonus, the QR code is a great marketing tool to broadcast your offerings and capture more patients. 

Online Appointment Scheduling

Chances are you’ll be receiving more phone calls than usual during the onset of your vaccination distribution.  Why not consider offering online appointment scheduling on the front page of your website to help streamline the process, alleviate stress from your front desk staff, and keep phone lines free?  It will speed up your practice dramatically and keep patients happier than ever.  If you decide to go with online appointment scheduling, find a solution that allows EHR integration and the ability for patients to check in and complete any necessary forms ahead of time to further streamline your practice’s vaccination workflow.

Maintaining Social Distancing Protocols

Don’t allow decreasing COVID-19 numbers to give you a false sense of security!  With highly contagious COVID-19 variants spreading among communities, maintaining social distancing during vaccination visits is more crucial than ever for your patients.  Consider implementing a system where patients are able to stay in their cars until you’re ready to administer their vaccine, preventing crowded waiting rooms and long lines while promoting safe distances.  Your patients will thank you and remember that you made their safety a top priority during this pandemic.

The Best Solution for Vaccination Workflows

If you’re looking for a software solution that has the capability to support you in all three of these workflow suggestions, then DocResponse is the best option for you.  We have the ability to:

  • Quickly and efficiently set up an easy QR code vaccination registration system for your practice
  • Provide online scheduling through the simple click of a button on your website, fully linked to your EHR, with the ability to check in and complete all necessary documentation digitally in advance
  • Integrate a social distancing tool instructing patients to stay in their cars until you’re ready for them and notify you via text upon arrival

Whether you’re interested in just one of our features or all of the above, schedule a demo today to learn more about how DocResponse is committed to enhancing practices like yours.  We are dedicated to helping combat the spread of COVID-19 with our technologies, and we want to join you in your fight!